Every big organization has a fleet of vehicles and logistics support that needs to be streamlined and managed properly so as to keep the costs down and the work going on in full swing without any hurdles. For all those who do not know about a fleet, let us begin with introducing the word fleet to you. Fleet is a ready line-up of logistic vehicles that run for a company or an organization. There are many aspects of maintaining a fleet including the drivers, the loaders, the maintenance of vehicles and much more.
When there are a few vehicles, you can manage them without any hassles but when the number of vehicles and employees handling them increase, you need to find out effective ways to handle them all. This is where fleet management people come into the picture. It is the managerial process through which a company can manage and organize the fleet and take care of all aspects of it.
These days, Fleet Management software options are available on the market through which you can automatically and with great comfort and convenience, manage your company’s fleet at a very minimal cost.This software helps you do a lot of things that manual fleet managers found challenging to accomplish in day to day routine. The scope of software is vast. It covers aspects like Fleet Administration, Work authorization, leasing, rental, service scheduling, acquisitions and disposals of vehicles, claim management and accident management, fuel management, information of all vehicles, cost management and driver management.
In Fleet management, you can include all vehicles including your cars, commercial vehicles, personal vehicles and logistic carriers.
The reason why majority of organizations who require regular logistic support and have a fleet of vehicles for their operations take help of fleet management software is because of the many benefits that it gives you. Listed below are some of them.
Benefits of Fleet Management
1) Increased productivity and efficiency as employee overtime can be reduced and reduces the time consumed in operational activities
2) Reduced documentation and better management of resources; archiving becomes easy
3) Effective disbursement of payments makes financial issues at bay
4) Streamlining and automating payments, insurance, etc can be done so that you need not memorize due dates, it would notify you
5) Ensure smooth movement of vehicles from location to location
6) Ability to view the transit route and communicate shortcuts to cut fuel usage and save money ultimately
7) One-stop customized solution for all needs
The main benefit that a fleet management software will give you is time and money saving. This is one of the reasons that make it the primary choice for managers. When you can manage everything from a computer, also from remote locations, you can get a clear picture of what problems arise to a specific driver or if a specific route is not the best choice. This way you can evade excessive costs and cut costs wherever possible, making more room for savings.
Taking help of good software can be a true money-saver for any organization but handling the software requires great detail, attention and know-how. Thorough training of the fleet managers or operators of fleet management software is quintessential as you should not leave any room for mistakes otherwise you’ll have to put in extra efforts doing it all from square one.